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How to Export Your Trial Balance + GL Detail

Two reports, 10 minutes. These give the AI the full picture it needs to clean up your numbers accurately.

What to pull: A Trial Balance shows every account and its ending balance. The General Ledger (or Transaction Detail) shows every transaction behind each account. Together they let the AI identify duplicate entries, misclassified transactions, and QuickBooks artifacts that inflate or deflate your numbers.

QuickBooks Online

Trial Balance

  1. 1Go to Reports in the left sidebar.
  2. 2Search "Trial Balance" in the search bar and select it.
  3. 3Set the date range to the full fiscal year (e.g., 01/01/2023 – 12/31/2023).
  4. 4Click Run Report, then export to PDF using the print icon.
  5. 5Repeat for the prior year.

General Ledger / Transaction Detail

  1. 1Go to Reports and search "Transaction Detail by Account."
  2. 2Set the same date range as your trial balance.
  3. 3Export to PDF or Excel.
  4. 4This gives the AI the full line-item detail behind each GL account.
Xero

Trial Balance

  1. 1Click Accounting in the top menu, then Reports.
  2. 2Under Financial, select Trial Balance.
  3. 3Set your date range and click Update.
  4. 4Export to PDF using the PDF button in the top right.
  5. 5Repeat for the prior year.

General Ledger / Transaction Detail

  1. 1Go to Accounting → Reports → General Ledger.
  2. 2Set the same date range as your trial balance.
  3. 3Export to PDF or CSV.
  4. 4The General Ledger includes all transactions posted to each account.
Wave

Trial Balance

  1. 1Click Accounting in the left menu, then Reports.
  2. 2Select Trial Balance under the Balance Sheet section.
  3. 3Set the date range to your full fiscal year.
  4. 4Export to PDF using the download icon.
  5. 5Repeat for the prior year.

General Ledger / Transaction Detail

  1. 1Go to Accounting → Reports → General Ledger.
  2. 2Set the same date range.
  3. 3Export to PDF.
  4. 4Wave's General Ledger lists every transaction per account — exactly what the AI needs.

Ready to upload?

Head back to the Health Check, click "Upload a document," and attach your trial balance and GL detail files. The AI will parse both years and clean up the numbers automatically.

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